BOARD OF DEACONS ANNUAL REPORT - 2011

Deacons 2011: Bob Scott, Karen Gilbert, Lyn Hull – Secretary

The office of deacon as set forth in Scripture is one of sympathy, witness, and service after the example of Jesus Christ. It is the duty of deacons, first of all, to minister to those who are in need, to the sick, to the friendless, and to any who may be in distress both within, and beyond the community of faith.  Presbyterian Book of Order.

Call to Ministry
During 2011 the Deacons call to ministry involved the areas of Congregational Care and Missions.

Missions & Interpretations
Two special offerings were collected: One Great Hour of Sharing which is used to share God’s love with people experiencing need.  This offering was taken during Lent and submitted to Presbytery.   The Christmas Joy Offering was received during Advent and submitted to Presbytery.  This fund provides support to retired and active church workers and their spouses and families and supports Presbyterian-related racial ethnic education through the General Assembly Council.

The first Sunday of each month The Deacon’s Love Offering is taken, along with the regular offering.  This is a discretionary fund used by the Deacon’s for the needs of church congregants. 

The following mission areas were supported from the Mission budget: Young Life - memory of Lindsey Delphia-$400, Water Missions International-$300, Chi Alpha - Crane China mission trip-$500, Teen Mania - Emily Little mission trip-$50, Teen Mania - Abigail Little mission trip-$50, Rocky Ridge Music Center - Sam Elliott-$100, Winter Park Christian School Scholarship-$500, Sweet Dreams/Bethany EFC - $100.

Congregational Care.
In this ministry area the Deacons have: coordinated the Fellowship Hour after worship, sent notes for illnesses and loss; provided Stephen Ministries support books during the first year after a death in the family; tracked attendance for issues of possible prayer or needs; disbursed funds as needed from the Deacon’s Love Offering. Additionally, notes are sent to new visitors to the church each week.  There is a Deacon Representative on the Nominating Committee and the Personnel Committees.  The membership roll was divided into three groups and each Deacon provides follow-up care and prayer for their assigned group of members.

BUILDING AND GROUNDS ANNUAL REPORT – 2011
(Church Facility Only)

·         Facility is generally in good condition.  See below chart on TCP Maintenance Projects for recommended areas of improvement

·         The only major expense we had in 2011 was the flooding and subsequent mold problem we had in the “old food bank room” which is now a dedicated storage area for limited, specific items – this is not for general storage.  The cost of this damage to TCP was $1,500.00

·         Gary Granquist spearheaded a team for the annual spring cleanup and did a great job…thank you Gary and all who volunteered

Project	*Estimated Cost	**Preliminary Level of Priority As Of 1/1/2012	Year to be Completed
Repair log siding as needed and repaint entire building	no bid yet	?	2012 or 2013
Repair pastor rear entry door	no bid yet	8	2012
Parking Lot area:  fill holes, consider re-grading	no bid yet	8	2012
Install 2nd circuit line to Adm Coordinator office (too much usage for one circuit)	$150-$300	10	2012
Look into additional circuit(s) to music system area	no bid yet	7	2012-2013
Replace Stair treads	unknown	7	2012-2013
Replace sanctuary carpet and refinish sanctuary hardwood floors	no plan or costs yet	3	2013
Have sound system checked out and repair as needed or upgrade.  Consider replacing if funds are donated.	unknown	7	2012 or 2013
Storage Room in basement (old food bank room).  Develop long-term plan to consider french drain on perimeter of building or french drain in the room itself with 2nd sump pump	unknown	8	2012
Landscape items:  (1) Remove tree stakes on all trees (this is a year overdue)  (2) fertilize trees  (3) look into planting flowering shrubs and adding color	0	9	2012
Additional parking spaces in back lot	Tabled until later	3	2012 - 2013
** Scale 1-10 with 10 the highest priority

CLERK OF SESSION ANNUAL REPORT - 2011

* Clerk’s Annual Questionnaire For Year Ending December 31, 2010 was completed on time and accepted by Denver Presbytery.

 
* The Annual Statistical Report was completed on time and accepted

* The 2010 Session Records Review with Denver Presbytery was completed and accepted without exceptions.

* Church insurance policies (General Property & Liability and Workman’s Compensation) were reviewed for coverage and premium costs and Session approved the recommendation that we stay with Church Mutual.

* All short and long term contracts the church has with vendors were reviewed and adjustments to contracts and/or vendors were made as approved by Session.

* Membership as of December 31, 2011 is 117 membes
          Full Membership                            80             
          Affiliate Membership                      37 

FINANCIAL ANNUAL REPORT – 2011

Contributions to and interest income for the operating fund for 2011 were $119,000 (a 2% decrease over 2010). The operating needs of the church were $121,000 (compared to $112,000 last year). We were short $2,000 in covering through contributions our operating expenses for 2012. The balance in the operating fund remains strong at $137,000.

The balance in the manse project fund is $9,700 which should be more than enough to cover outstanding bills for the manse project. The balance of only $503 to cover any capital needs we might have for the church is low but prayerfully with the completion of the manse project, capital designated donations will pick up.
God continues to richly bless our food bank and Grand Angels ministry. Donations, fundraisers and grants exceeded $100,000 for the first time in history. Almost 800 visitors to our food bank during the year (40% increase with 300 of these visitors being “little ones” – yes, hungry children) and 150 calls into the Angel hotline (100% increase over 2010). In total through the food bank, the hotline and the Christmas JOY project almost 1300 neighbors in need sought assistance and were helped in one way or the other.

The full financials are always available for your review. Just ask the treasurer and she’ll be glad to share them with you and answer any and all questions you might have.

Praise God that He continues to move hearts to give generously! His work goes on because of your giving hearts. God delights in cheerful givers. He must be smiling big time on our Trinity family. Thank you and God bless you all!

2 Corinthians 9: 6-9…Remember this – if you give little, you will get little. A farmer who plants just a few seeds will get only a small crop, but if he plants much, he will reap much. Every one must make up his own mind as to how much he should give. Don’t force anyone to give more than he really wants to, for cheerful givers are the ones God prizes. God is able to make it up to you by giving you everything you need and more, so that there will not only be enough for your own needs, but plenty left over to give JOYFULLY to others. It is as the Scriptures say: “The godly man gives generously to the poor. His good deeds will be an honor to him forever.”

TRINITY CHURCH IN THE PINES - Treasurer's Report For the Twelve Months (12) Ended December 31     YTD YTD             inc     2011     2010     (dec)   Income Operating fund contributions 116,319 116,344 -25 Interest income 2,406 4,451 -2,045   Total operating cash 118,725 120,795 -2,070 -2% Capital fund contributions 505 3,586 -3,081 Manse project contributions 34,128 124,967 -90,839 Food bank/Grand Angels 100,645 47,954 52,691 Special mission offerings - Den Pres 883 612 271 Memorials 0 605 -605 Deacon love offering 1,533 1,857 -324     Total sources of cash 256,419 300,376 -43,957   Annual   Expenses Budget Outreach 6,723 6,723 6,487 236 Pastor related 73,199 72,569 70,636 1,933 Programs 22,650 23,164 20,146 3,018 Facilities 18,320 18,279 14,696 3,583   Total operating needs 120,892 120,735 111,965 8,770 8% Capital improvements 3,419 2,133 1,286 Capital - manse project 159,872 0 159,872 Special mission offerings 619 468 151 Food bank/Grand Angels 68,549 46,043 22,506 Deacon love offering 2,249 845 1,404     Total uses of cash 355,443 161,454 193,989   Fund balances (cash on hand) Operating needs 136,863 158,440 -21,577 Capital improvements 503 1,417 -914 Capital - manse project 9,723 127,967 -118,244 Memorials 0 605 -605 Food bank/Grand Angels 60,638 17,871 42,767 Deacon love offering 1,190 1,905 -715 Miscellaneous liabilities 965 209 756   Total cash on hand 209,882 308,414 -98,532

TRINITY CHURCH IN THE PINES
2012 OPERATIONS BUDGET
				2011	2012		INC/(DEC)
				ACTUAL	BUDGET		2,012
OUTREACH
	PRESBYTERY MISSIONS			2,202	2,202		-
	PER CAPITA			2,021	2,331		310
	PASTOR'S DISCRETIONARY			500	1,000		500
	DEACONS' DESIGNATED MISSIONS			2,000	2,000		-
		TOTAL OUTREACH		6,723	7,533		810
PASTOR
	SALARY/HOUSING ALLOWANCE			44,300	43,500		(800)
	MANSE ELECTRIC			1,588	2,100		512
	PENSION/HEALTH INS			20,369	21,050		681
	REIMBURSABLE EXPENSES			2,707	3,000		293
	MANSE GAS			735	850		115
	MANSE WATER			1,020	1,600		580
	MANSE MAINTENANCE			554	1,000		446
	MANSE TRASH REMOVAL			432	450		18
	TELEPHONE, INTERNET, CELL			384	1,600		1,216
	GUEST SPEAKER			-	400		400
	WORKMEN'S COMP			480	480		-
		TOTAL PASTOR RELATED		72,569	76,030		3,461
PROGRAMS
	ELDER EXPENSES			34	250		216
	SECRETARIAL/BOOKKEEPING			11,071	20,500		9,429
	CHRISTIAN EDUCATION/WORSHIP			609	500		(109)
	MUSIC AND ORGAN			2,920	3,000		80
	ADVERTISING			1,102	1,000		(102)
	OFFICE			2,843	3,500		657
	MISCELLANEOUS			274	300		26
	MEMBERSHIP			186	200		14
	YOUTH			4,125	3,500		(625)
		TOTAL PROGRAMS		23,164	32,750		9,586
FACILITIES
	TELEPHONE			639	680		41
	CHURCH GAS			2,361	2,700		339
	CHURCH ELECTRIC			1,179	1,350		171
	WATER AND SEWER			686	750		64
	ROUTINE MAINTENANCE			4,239	4,000		(239)
	INSURANCE (C&M)			2,961	3,500		539
	SNOW PLOWING/REMOVAL			680	800		120
	TRASH REMOVAL			755	850		95
	CUSTODIAN			4,780	4,700		(80)
		TOTAL FACILITIES		18,280	19,330		1,050
TOTAL-OPERATING EXPENSES				120,736	135,643		14,907
	Increase over prior year			8%	12%

Session approved the budget ($135,643) at the December meeting.
We do not budget contributions. We do not ask you to fill out pledge cards.
We trust that God will provide for all our needs and He always has.
And He does it through you, his faithful and generous, servants.
Freely you have received, freely give. Matthew 10:8
			2012	2011	2010
			Budget	Actual	Actual
Where does our money go?
Outreach (and per capita)			7,533	6,723	6,487
Pastor related			76,030	72,569	70,636
Programs			32,750	23,164	20,146
Facilities			19,330	18,280	14,696
Total operating needs			135,643	120,736	111,965
Increase/(decrease) over prior year			12%	8%	0%
Full details of the budget are available on the website.

TRINITY GUILD ANNUAL REPORT - 2011

          Trinity Guild installed new officers in January, 2011—President, Deann Tibbetts, Vice President, Lois Sauer, Secretary, Charlene Penson, and Treasurers, Karen Gilbert and Bev Westlake. New officers for 2012 will be the same except Bev Westlake will be Vice President.

          We decorate the Christmas tree and the church in December and undecorate and put everything away in January. In February we had Amy Wolff as our speaker from Young Life. Amy and Brent are leaving after 12+ years building the Young Life Camp at Crooked Creek, and moved to Germany to establish camp ministries in Europe. Trinity Guild visited the camp while it was under construction. March brought Marty Jewell to the mountains to demonstrate and have us try to make the lovely Ukrainian Eggs. April had us dining at the Blue Water Bakery and then walking over to Toni and Zak Rowen’s Glassworks showroom. It was very entertaining and informative.

In May we had an evening program with Marilyn and Dave Binkley with refreshments from our Trinity Treats cookbook. The Binkleys were in Costa Rica and presented an awesome slide show focusing on the birds in the country. In early June we had a luncheon at Deann’s to plan the Afternoon Tea and Fashion Show. We have had this for a number of years to benefit Samaritan Ministries. The fashions came from their store in Fraser, Changes. Models are from various churches. We have a great time and raised a good amount for their ministry in the community. We held our annual 4th of July bake sale this year –our big fundraiser for the year, ably led by Bev Westlake. We had a surprise outing later in the month…a boat ride on Grand Lake with Laura and Emily Lang and lunch. In August we had our annual salad luncheon with Barbara Shull providing an educational and fun program.

          Lyn Hull did a lovely retreat for us in September on prayer. It was very good, very different and gave us lots to think about in our prayer life. Our Trash ‘n Treasure Sale was held later in the month and brought in a good profit to put towards the kitchen remodel. October brought us to a walk in the park…we returned to the church for soup and sandwiches. Chief Bill Housley spoke to us about the Joyful Givers program to help the needy children in Grand County with gifts for Christmas. The forms are in our Food Bank for clients.  We planted memorial trees and a bush for Opal Mayfield and Cleta Leinbach former long time members of Trinity Guild. An additional shrub will be planted in the spring. A food bank client offered to do all the digging.

     In December we had wonderful appetizers and decorated our tree for Christmas. A reception was held after church honoring Barbara and Glenn Shull who are retiring, for their 17 years of service to Trinity. Bev Westlake and Jeanne Kafer ably supervised this event…which was lovely and well attended.

We made our annual distributions to various charities from our income from monthly donations, card sales, City Market program and cookbook sales. We have some great plans for 2012 and invite the ladies to join us when they can.

Deann Tibbetts, President

MANSE EXPANSION REPORT - 2011

Heil family and Trinity Congregation celebrate the completion of the Manse Expansion.

     Jan. 1 was a celebration day for Trinity Church in the Pines and the Heil family. Pastor David and wife Christina opened the doors to their home to show off the newly completed Manse expansion.
     The project, with ground breaking May 22, 2011, took the tiny pastor’s home from an approximate 1,300 square foot home to a more than 3,800 square foot home! Now there is room for the Heils’ four children to run around.
     The expansion was the dream of the majority of the congregation, from the Pastor Nominating Committee to the Manse Expansion Committee to Session and other members of the church.
     Manse Expansion committee members Chuck Wolf, Connie Williams, Sara Moran, Ken Stasco, Laura Lang, Geoff Elliott and Mary Bacon met frequently early on in the process with David and Christina as ad hoc members.
     One church member stepped in deep with a $25,000 donation to kick the project off. To gauge other support for the project, the committee sent out a feasibility study in February 2010 and approximately 60 were returned. Most surveys returned with pledges and donations that then totaled more than $60,000.
     Deb and Bob Gahan opened their house for a combined Food Bank and Manse Expansion fundraiser Sept. 23, 2010, and, with Session and a foundation matching a portion of the donations, nearly $70,000 was raised for the Manse project alone.
     With $137,000 on the spreadsheet for pledges and donations, and a promise for volunteer help from the church community, Trinity Session approved the project. The committee’s goal was $180,000 in donations and volunteer labor (approximately $125 per square foot to finish the first floor of the planned expansion).
     Chuck Wolf designed the expansion to include a new, larger remodeled kitchen, a great room which included a dining area, master bedroom, bath and walk-in closet, a small den/office area, and an unfinished basement. Chuck was the committee’s general, although the church itself was listed as the general contractor.
     The permitting process took longer than expected, so the project actually did not start until June 2011 and final inspections were made the last of December. The Gahans once again opened their doors for fundraising in July 2011 and more funds poured in, with Session and a foundation matching a portion of those donations.      
     More than a dozen local contractors were employed on the project. Some donated a portion or all of their services. More than 100 other donators contributed more than $160,000 in cash. The project took more than 250 hours of volunteer cleaning with more than 3,000 hours of skilled labor and administrative work donated at a value of more than $50,000, including more than $8,000 in labor donated by the electrician alone. 
     Because of the Grace of God (Psalm 127) and the generosity of all donators--monetary and physical--the committee was able to finish the basement as well as the first floor.
     The committee members had different talents and different roles (1 Cor 12:14) and ended this wonderful project with a larger place where this pastor’s family, and any in the future, will be comfortable. Thanks to all Trinity Church in the Pines members and friends who supported the project with donations, labor and/or prayers.

Respectfully Submitted,

Manse Expansion Committee

MUSIC MINISTRY REPORT - Unavailable

PASTOR ANNUAL REPORT - 2011

Dear Friends,
This is what I wrote two years ago in my annual report to you and none of it has changed, (except there is much to add),

 “This has been a truly inspiring first year for me as Pastor at Trinity Church in the Pines.  It has been a joy to become of part of the community and of course, of this faith community.

I have enjoyed getting to know all of you through many different ways, in social settings and in matters of faith of which we all have in common.  It has been my privilege to worship with you, study with you, and simply be with you in all kinds of situations. 

This report is not so much a check list of the things I’ve done over the year as your pastor, as much as it is simply a checking in with you, to report that over the year as I have fulfilled my role as your pastor, I have grown to know you and love you and have felt it a joy and an honor to serve in this calling.  Both Winter and Summer attendance have been great.  We are a vital and fun congregation!  God is truly at work through you here at Trinity Church in the Pines!”

With love and gratitude,

David

Yes, God truly is at work here at TCP and the larger community of Grand Lake and Grand County.  I think of the growing and inspiring ministry of the Grand Angels and how we came together to raise a substantial amount of money in the Fall through the auction at the home of Bob and Deb Gahan, I think about our Summer involvement with the kids of Grand Lake with our Vacation Bible School led by a paid intern and several volunteers, I think of our growing numbers and attendance in worship, I think of our inspiring  3 Christmas Eve, Ash Wednesday, and Good Friday services, not to mention Sunday mornings!  I think of how much fun it is to represent you in the community, and how much fun it is to be involved in things like the Melodrama, RMRT, and Rotary.  Then, of course, there’s the manse expansion.  Truly a remarkable feat for a congregation of our size!  It is amazing how you all came together to add on to the manse and upgrade it and make it truly livable.  How humbled and honored we are to be the first recipients of your grace and your un-ending generosity.  It is an honor and a privilege to be your pastor!  May God’s grace and peace be with you all in 2012 as we continue to do ministry together in His name. 

Again, with love and gratitude,

David

PERSONNEL COMMITTEE - Unavailable

WORSHIP COMMITTEE REPORT - Unavailable